Donations of funds - Club & AGLC Approval Processes
Definitions of unrestricted and restricted funds
Restricted funds are those resulting from all activities related to
gaming, i.e. bingos and casinos.
Unrestricted funds are those resulting from all other fund raising
activities
Club approval process for restricted and unrestricted funds
For donations of more than $2,500 in aggregate to any one recipient
in any one Rotary year from either restricted or unrestricted funds,
club approval is required. This is a two step process to be undertaken
as follows:
-
Approval in principle is obtained from the RCCC Executive Committee
-
A notice of motion to commit to the expenditure is made at three
regular business meetings of the club with comments, questions
and a vote at the third reading.
Alberta Gaming and Liquor Commission (AGLC) approval processes for
distribution of restricted funds only
AGLC restrictions on donations
Restricted funds are defined as the proceeds of gaming, i.e. the proceeds
of
bingo and casino events.
The AGLC states their definition of charitable or religious objects of purpose
in four basic ways:
-
Relief of poverty,
-
Advancement of education
-
Advancement of religion, and
-
Other purposes beneficial to the community
More comprehensive definitions of the limitations on how restricted
funds can be spent can be found by accessing the AGLC website
and the Charitable Gaming
Policies Handbook, which defines what is, and what is not an acceptable
donation made from restricted funds
Access to AGLC website and Charitable Gaming Policies Handbook
Access to full details of the Charitable Gaming Policies Handbook
is made as
follows:
-
Go the AGLC website
-
Click on “How to Use Gaming Funds’ in
the box in the top left hand corner; and
-
Click on “Charitable Gaming Policies Handbook”
Any potential donations to be made that do not require formal written
approval of AGLC requirements should pay particular attention to
the following sections
of the handbook
Section 5.4 Bursaries and Scholarships – Use
of Proceeds
Section 5.6 Donations within Alberta - Use of Proceeds
Section 5.7 Donations outside of Alberta - Use of Proceeds
Section 5.8 Education – Use of Proceeds
Section 5.19 Travel – Education, Use of Proceeds
AGLC applications
All necessary correspondence and forms as noted below are to be completed
and submitted to the AGLC by the chairperson of the applicable avenue of
service
and require the use of the Rotary Club of Calgary Centennial’s AGLC
ID # - 66012.
For most forms, the signature of the club president and treasurer
is required, and, in the case of one form, AGLC 5503, one of these
two signatures must
be witnessed by a commissioner for oaths.
Approved applications are normally returned to the club treasurer
who will then ask for the appropriate cheque request to be submitted,
i.e. either
up to $2,500
or more than $2,500. Upon receipt of a completed cheque request the
treasurer will then arrange for payment to be made either by cheque
or by wire transfer,
as appropriate.
In the event of a query being raised by AGLC the treasurer will contact
the relevant avenue of service chairperson to provide any necessary information
to AGLC
AGLC contact information
Alberta Gaming and Liquor Commission
50 Corriveau Avenue
St Albert, AB T8N 3T5
Facsimile numbers 1 780 447 8911; 1 780 447 8912 and 1 780 447 8913
Telephone enquiries 1 866 272 8876
Donations within Alberta
Donations of up to $5000 per calendar year
Donations of up to $5,000 in aggregate from gaming proceeds to any
one recipient in any one calendar year may be made to an eligible
individual charity or
religious group that actively delivers a program or service which provides
a community
benefit.
Donated gaming proceeds must be used for charitable or religious purposes.
The donor group (Centennial) must retain a written request from the
recipient group stating the purpose for which the donation is to be
used. If there
is uncertainty as to whether or not the intended purpose qualifies as a
charitable or religious
activity contact AGLC Licensing Support, Regulatory Division at 708 447
8600..
Donations of more than $5000 per calendar year
Donations of more than $5,000 in aggregate from gaming proceeds in
any one calendar year to any one recipient require the prior written
approval
of
AGLC.
Donations may be made to an eligible individual charity or religious
group within Alberta that actively delivers a program or service
which provides
a community
benefit.
Donated gaming proceeds must be used for charitable or religious purposes.Complete
and submit the following forms and documents to AGLC
AGLC form 5503 - Statutory Declaration for Donation
A written request to AGLC detailing the following:
-
name and address of the recipient;
-
the amount of the donation; and
-
the purpose or purposes for which each donation will be used
-
an agreement in writing signed by the recipient
group staying the recipient group will:
-
maintain a record of donations showing the date, amount
and source of donated funds received as well s the date, amount and purpose
of all disbursements
of donated funds, and
-
allow AGLC access to all records including those
at any financial institution and to make copies of such records
and/or remove them for further examination.
Donations outside of Alberta but within Canada
Donations of up to $5000 per calendar year.
Donations of up to $5,000 in aggregate from gaming proceeds in
any one calendar year to any one recipient
do not require the prior written approval
of AGLC.
Donations may be made to an eligible
individual charity or religious group
that actively delivers a program or
service which provides
a community benefit.
Donated gaming proceeds must be used
for charitable or religious purposes.
Donations are limited to a maximum
cumulative total of 75% of gaming proceeds
earned
in the previous calendar
year.
Donations of more than $5,000 per
calendar year
Donations of more than $5,000 in aggregate
from gaming proceeds to any one recipient
in any one calendar year
require the prior
written approval
of
AGLC.
Donations may be made to an eligible
individual charity or religious group
that actively delivers a program or
service which provides
a community benefit.
Donated gaming proceeds must be used
for charitable or religious purposes.
Donations are limited to a maximum
cumulative total of 75% of gaming proceeds
earned
in the previous calendar
year
Complete and submit the following forms
to AGLC
AGLC from 5502 – Request to Donate
Proceeds outside of Alberta but within
Canada
AGLC form 5503 - Statutory Declaration
for Donation
AGLC form 5507 -Gaming Proceeds – Recipient Agreement
Donations
outside of Canada
Donations up to $1,000 per calendar
year
Donation(s) of up to $1,000 in
aggregate from gaming proceeds
may be made
to any one recipient in
any one calendar year
and does
not require
the
prior written
approval of AGLC.
Donations may be made to
an eligible individual
charity or religious
group that actively delivers
a program
or service which provides
a community benefit.
Donated gaming proceeds
must be used for charitable
or religious
purposes.
Donations are limited
to a maximum cumulative
total
of 50% of gaming
proceeds earned
in the previous calendar
year
Donations of more
than $1000 per
calendar year
Donation(s) of
more than $1,000
in aggregate
from
gaming proceeds
to
anyone recipient
in any one calendar
year requires
the prior written
approval
of AGLC.
Donations may
be made to
an eligible
individual
charity or
religious group that actively
delivers a
program or service which
provides a
community benefit.
Donated gaming
proceeds
must be used for
charitable
or religious
purposes.
Donations
are limited
to
a maximum
cumulative
total
of 50%
of gaming proceeds
earned
in the
previous calendar
year
Complete
and submit
the
following
forms
to AGLC
AGLC
form
5503
-
Statutory
Declaration
for
Donation
AGLC
form
5507
-Gaming
Proceeds
- Recipient
Agreement
AGLC
form
5484
-
Request
to
Donate
Proceeds
outside
of
CanadaTravel
reimbursement
Travel
outside
of
Alberta
but
within
Canada
requires
the
prior
written
approval
of
the
AGLC.
For
travel
outside
of
Canada
the
application
must
demonstrate
that
a
similar
activity
does
not
exist
in
Canada
A
letter
of
invitation/approval/
sanction
list
together
with
a
detailed
daily
schedule
and
the
names
and
positions
held
of
all
those
attending
must
be
attached
to
the
application
Complete
and submit
the following
form to
AGLC
AGLC
form 5443
- Travel
Itinerary
Notes on completion of relevant AGLC
forms
-
AGLC form 5502 - Request to Donate
Proceeds Outside of Alberta
but within Canada
This form must be executed by both
the president and treasurer of
the RC of
Calgary Centennial.
-
AGLC form 5503 - Statutory Declaration
for Donation
This form must be executed by
both the president and treasurer
of
the RC of
Calgary Centennial and of one
of these two
signatures must be witnessed
by a Commissioner
for Oaths.
-
AGLC form 5506 - Request to
Amend Use of Gaming Proceeds
This form must be executed
by both the president and treasurer
of
the RC of
Calgary Centennial.
-
AGLC form 5507 - Gaming
Proceeds - Recipient Agreement
This form contains some information
about Centennial but must
also be executed
by a responsible executive
of the recipient organisation.
-
AGLC form 5443 - Travel
Itinerary
This form must be executed
by both the president and
treasurer of
the RC of
Calgary Centennial.
-
AGLC form 5484 - Request
to Donate Proceeds outside
of Canada
This form must be executed
by both the president
and treasurer of
the RC of
Calgary
Centennial.
|
